Before a monograph is accepted by CLTA, conditions for publication should be identified and agreed upon. Requisite funding and an agreement regarding disposition of revenue must also be in place.
SOLICITATION OF CONTENT
There are THREE alternatives to determine the content of a CLTA monograph.
Alternative 1.(When there is a viable theme but no articles currently in hand.)
- Anyone can submit a monograph proposal to the CLTA Board of Directors, describing a) the theme or event that informs the monograph, b) the benefit to the field of the publication of the monograph, c) editor and review committee. The person who makes the proposal may, but need not, be an author, editor, or a member or the review committee.
- The proposal is approved by the majority of a quorum of the Board of Directors. The CLTA bylaws state that one half of the board (thus, seven members) constitutes a quorum. If at least seven members of the board respond to a proposal, and of those, at least four are in favor, then the proposal is accepted.
- Following approval by the BOD, the monograph editor is encouraged to issue a “Call for Submissions,” with deadline stated, to be published in the CLTA Newsletter and Website. The editor may however choose to close submissions because a sufficient number of contributions is already in hand.
- The editor shall receive manuscripts and work with the authors to produce a first draft of the complete volume, which must include a comprehensive table of contents and bibliography, and a subject and author index.
- The completed draft monograph shall be submitted for independent, anonymous review by at least two specialists in the pertinent field. These reviewers will be contracted by a CLTA officer or board member who is NOT a contributor to the monograph.
- If the reviews are negative, the editor can return the manuscripts to the submitters, with the reviews.The submitters can re-submit with replies to the negative reviews. The process will then go back to step 5.
- If the reviews are positive, the manuscript and the reviews are sent to the BOD for approval. Publication will follow any necessary final revisions.
Alternative 2. (When one or more authors have a book outline fairly well in hand.)
- Anyone may submit a detailed proposal, with sample chapters, table of contents. Steps 2 and 4 through 7 are same as for alternative 1; delete steps 1 & 3.
Alternative 3. (When one or more authors have a completed manuscript in hand.)
- Anyone can submit a completed monograph-length manuscript to the BOD. The manuscript must include a comprehensive table of contents and bibliography, and a subject and author index. Steps 5 through 7 are the same as for alternative 1; delete steps 1 through 4.