Section 3.01. Annual Meeting
The Association shall hold an Annual Meeting at a time and place to be determined by the Board of Directors. At the annual meeting the following business must be conducted:
- The Officers of the Association shall present reports on the work of the previous year.
- Any items of business raised by voting Members shall be discussed.
- The President of the Association shall report on the state of the Association and the field.
Section 3.02. Special Meeting
Special meetings of the Members of the Association may be called at any time by the President or at the request of one-third of the Board of Directors or at the request of ten Members. The Executive Director shall give notice thereof in the manner provided in Section 3.04.
Section 3.03. Place and Time of Meetings
Each meeting of Members of the Association shall be held at the place and time specified in the notice or waiver of notice thereof.
Section 3.04. Notice of Meetings
Except as at the time otherwise expressly provided by statute, notice of each meeting of the Members of the Association shall be sent to each Member of the Association, not less than ten nor more than forty days before the day on which such meeting is to be held, by delivering a written notice thereof to such Member or by mailing such a notice to such Member at the address of such Member as it shall appear on the records of the Association, provided that notice of any meeting need not be given to any Member if waived by such Member before or after such meeting in writing or by telegram or electronically transmitted written communication. Each notice shall state the purpose or purposes for which the meeting is called, and the time and place thereof, and, if such notice shall be a notice of signature on any such notice may be printed or typewritten.
Section 3.05. Quorum
A quorum for the purposes of discussion and hearing reports shall consist of ten percent of the Members. Should fewer than ten percent of the Membership be present at any meeting, items requiring a vote must be submitted to a vote of the whole Membership by mail or electronic ballot.
Section 3.06. Organization
At any meeting of the Members of the Association, in case of the absence or inability to act of the Officers, a chairperson for the meeting shall be chosen from the members of the Board of Directors present at the meeting by a majority vote of the voting Members of the Association present at the meeting. If no Director is present, then a chairperson for the meeting shall be chosen by a majority of the Members present in person and entitled to vote.
Section 3.07. Voting
At each meeting of the Members of the Association, each Member present in person or by proxy shall be entitled to cast one vote on any and all matters which shall come before the meeting. At each meeting of Members all matters shall be decided by the affirmative vote of a majority of voting Members of the Association present at such meeting in person or by proxy and entitled to vote at the meeting.
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